Privacy

Privacy Notice

 

The Winchester House Club is committed to protecting and respecting your privacy. We take our responsibilities seriously and will only use the personal data we hold in accordance with the law.

 

This Privacy Notice sets out the basis on which your personal data will be collected, handled, stored and shared by us. Please read the following to understand what we do with your information.

 

This Policy is effective from 23rd May 2018.

 

  1. 1.    Personal data we may collect from you
    We may collect and hold a range of different information that you have provided us about you as a Member of the Club. This allows us to provide the services of the Club and keep in contact with you.
    This information may include:
    a) Name;
    b) Date of birth;
    c) Home address (and second address);
    d) Telephone (home, office and mobile);
    e) Email (personal and work);
    f)  Nationality and place of birth;
    g) Other Clubs of which you are a member;
    h) Bank account details;
    i) Signature;
    m) Employment; and
    n) Date elected to membership.

 

2. How we use your information
We use your information to provide the services offered by the Club. These include (but are not limited to):
a) Administrating your Club membership, including membership category changes and issuance of membership cards
b) Sending you an annual invoice and collecting your subscriptions by Direct Debit
c) Circulating information about the Club;
d) Organising events.
h) Administer and maintain membership records; and
i) Process payments and maintain accounts.

 

3. Security
We maintain physical, electronic and procedural safeguards in connection with the collection, storage and disclosure of the Information. Our security procedures mean that we may occasionally request proof of identity before we disclose the Information to you.

 

4. Photography

 

Any member, guest or visitor attending an event at The Club acknowledges that The Club may take photographs at that event in which they may feature and that the photographs may used in publicity material for the club, club newsletters and emails and may appear on the club website.

 

 

 

5. How we share your information
5.1 Third parties
We provide information to selected third parties, in order for them to supply services to us in relation to your membership of the Club.
Such third parties may include (but are not limited to) the following:
a) Reciprocal clubs, in order to facilitate introductions that you request;
b) Selected suppliers services to the Club.

 

The Club can provide details on request of any third parties that process your data.
We will never share your personal information with third parties who intend to use it to send marketing content to you.

 

5.2. Disclosures and security
We will only share your personal information with third parties that have provided sufficient guarantees in respect of their data security measures. We require all third party contractors to demonstrate the same security measures that the Club would have to take if we were doing the processing.

 

5.3 Transfers abroad
We will only transfer your personal information to third parties based in countries outside the European Union (‘third countries’) in very limited circumstances. These include transfers to other clubs for the purposes described in Section 4.1 above where those clubs are based abroad.
We will also only transfer your personal information to third countries when the organisation receiving your information has provided adequate safeguards to ensure your data is protected. These are likely to comprise standard data protection clauses in the form of template transfer clauses adopted or approved by the European Commission.

 

6. The legal bases for processing your personal data
The GDPR sets out a number of different legal basis under which an organisation may collect and process your data. We rely on the following legal bases:
Consent

 

› In specific situations, we will collect and process your information with your consent. We will always make it clear to you what you are consenting to and what information is necessary for which services.
Contractual obligations
› In certain circumstances, we need your information to carry out our contractual obligations.
Legal obligations
› If we are required to by law, we may need to collect and process your information.
Legitimate interests
› In specific situations, we require your information to pursue our legitimate interests in a way which you might reasonably expect as part of running our membership organisation and providing the services of the Club, and which will not materially impact your rights, freedoms or interests.
In the case of special category data, we will seek your explicit consent in line with our obligations under the GDPR.

 

7. Your rights
The GDPR, which applies as of 25 May 2018, gives you certain rights over your personal information:
› Right to access the Information;
› Right to have the Information kept up to date;
› Right to have the Information erased;
› Right to restrict our processing of the Information;
› Right to have the Information transferred from us to another organisation; and
› Right to object to our processing of the Information.
› Right to lodge a complaint concerning protection of the Information with the Information Commissioner’s Office.

 

You can submit a request to exercise any of these rights in accordance with the GDPR. It will be free of charge, except where we deem it unfounded or excessive.
A fuller explanation of each of these rights, and the formal request procedure, is available on request.

 

8. Changes to our Privacy Notice
The Club may update this Privacy Notice as appropriate. We will never materially change our policies or procedures to make them less protective of personal information collected in the past. It is your responsibility to check from time to time to ensure that you are happy with our current Privacy Notice.

 

9. Contact us
If you have any questions, comments or concerns regarding this Privacy Notice or the way we handle your personal data, or wish to make any requests, please address these to:

 
Sarah Thomas
Club Secretary
The Winchester House Club
10 Lower Richmond Road
London SW15 1JN

Notice

Members Area

Members benefit from the Club in many different ways, whether it is hosting their own events, relaxing and admiring the scenic river Thames views from the garden, or socialising in the bar next to the open fire. You can play snooker on the championship tables, and golf and cricket for the Club’s teams. There are special sporting events and Club dinners as well as visits to breweries, horse race meetings and other events.

The bar is the fulcrum of the Club and is a great place to meet or spend time with likeminded individuals discussing latest topical news. Members come from a diverse occupational background including the finance, media, retail, professional services and property industries. Members who have fought for our country are remembered in the Club motto of “Think and Thank”.

Our membership is the cornerstone of the Club. The members wholly own the Club, with equal shareholding and voting rights. Although the membership is currently restricted to gentlemen only, all are welcome to invite ladies, friends and families as their guests.

Members are encouraged to propose gentleman colleagues, friends and family to join the Club. In particular, we welcome new younger members (under the age of 28). There is also Country Membership. For further information including the subscription rates, please visit the “Join the Club” page.

Members are encouraged to attend the AGM which normally takes place at the Club in October each year.

We welcome feedback, comments and suggestions from all members. Please use the “Contact Us” page. Your support and input drives the future success and prosperity of the Club.